• Set up Server documents in the IBM® Lotus® Domino(TM) Directory, including a Mail-In Database document if the database is designed to receive mail.
• Make sure that users and other servers are listed in the server's access control list.
• Group related databases in subdirectories rather than copy them to the root directory so that users can find related databases more easily. This grouping also helps administrators to replicate "like" databases, because Connection documents let you replicate according to directory.

To copy a new database to a server

1. Make sure that you have Manager access in the database ACL or the "Create new databases" privilege in the Server Access section of the Server Document in the Domino Directory.

2. Select the database icon from your bookmarks page. Choose File - Application - Properties, click the Design tab, and make sure that "Show in 'Open Database' dialog" is selected.

3. Choose File - Application - New Copy.

4. Next to Server, click the arrow to display a list of servers. Then select the server on which you want to place the copy.

5. Next to Title, enter a title for the database. The database icon and the Open Database dialog box display this title.

6. Next to File Name, enter the path and file name of the database. Limit the file name to eight characters plus the NSF extension.

7. Choose one:

• "Database design and documents" to copy the database design and all documents.
• "Database design only" if you do not want to copy any pre-existing documents.

• Choose "Access Control List" to copy the ACL.

You can assign ACL settings (including roles) before or after you copy a local database to a server. Before you copy the database, assign yourself Manager access to the ACL so that you will have Manager access to the new copy. If you do not copy the ACL when you copy the database to a server, the ACL in the new copy automatically lists you with Manager access.
• Select "Create Full Text index" to create a full-text index on the new copy.

You can also create a full-text index at a later date.
• Choose Encryption to encrypt the new copy of the database.

This option is intended to prevent unauthorized users from accessing a database from a workstation, laptop computer, or server. If you use this option, IBM® Lotus® Notes® encrypts the database using a specified ID and only a user with that ID can gain access to the database. You can choose one of three encryption levels. This encryption setting also carries over to copies of the database made at the operating system level.
• To allow a database to grow beyond the default 1GB limit, click "Size Limit," select a size, and click OK. This option applies only to Release 4 format databases.
Note The maximum size for a Release 4 database is 4GB. The maximum size for Release 5 and later databases is 64GB on Windows and UNIX and 32GB on OS/2.

See Also

Deploying an application
Creating one replica manually
Notes and Domino encryption

Glossary