APPLICATION MANAGEMENT

To display a name's effective access
The "effective" access a person, server, or a group has to documents in a database is not always apparent. For example, if there are two groups with different levels of access to documents, and someone is a member of both groups, you may wonder what access the person actually has. You can determine a person's effective access to the documents from the ACL.

1. Select a database and choose File - Database - Access Control.

2. Click "Effective Access."

3. From the Effective Access dialog box, select the name of the person, server, or and press Enter or click "Calculate Access."


4. After you review the effective access for the selected name, click Done.

It's possible to assign users or servers more than one level of access to a database. The following table describes the order of precedence for competing access levels.

Access level conflictResolution
A name is listed in an ACL individually and as a member of a groupThe access level assigned to the individual name takes precedence over the access level for the group, even if the individual access level is lower than the group level.
A name is included in two or more groupsThe name receives the access of the group with the highest access.
A name appears in an ACL and in access lists associated with forms, views, or sectionsThe ACL controls database access; design element access lists refine this access to a lower level. For example, if a user has Author access to a database but is not listed in the access list for a form in the database, the user cannot use the form to create a document.

See Also